2021.11.09 Mintues

Meetings and Decisions Graphic
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MINUTES OF PEOTONE PARK DISTRICT BOARD MEETING NOVEMBER 9TH 2021

  1. ROLL CALL: Park District meeting called to order at 7:00 pm. Present Barbara Sim, Jacklyn Van Overmeiren, Shaun Ziems, Lindsey Schwiesow. Also present in person Kelly LaMore-Park Manager, Jeff Eschbach-Park Maintenance Manager and Chris Russell-CLR Digital Solutions.
  2. APPROVAL OR CORRECTIONS TO MINUTES OF October 12th 2021 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve minutes from October 12th 2021 Park District Board Meeting by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes, Lindsey Schwiesow yes. Motion passed 4/0.
  3. APPROVAL OR CORRECTIONS TO MINUTES OF Oct 24th 2021 PEOTONE PARK DISTRICT BOARD MEETING: Tabled
  4. PUBLIC COMMENTS AND/OR QUESTIONS None.
  5. 5. REPORTS:
  6. FINANCIAL REPORT – See attached reports.
  7. COMPLIANCE/LEGAL REPORT– Aqua trailer due to be removed on 12/5/2021.
  8. MAINTENANCE REPORT –see attached report.
  9. REC CARE – See Attached
  10. MANAGERS REPORT – See Attached.
  11. ACCOUNTS PAYABLE AND PAYROLL Motion to approve accounts payable and payroll as presented by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes, Lindsey Schwiesow yes. Motion passed 4/0.

 

  1. OLD BUSINESS
  2. NEW PROGRAMS Tabled
  3. CAPITAL IMPROVEMENTS Tabled
  4. AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES Tabled
  5. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT Tabled

 

  1. NEW BUSINESS
  2. APPROVAL OF NEW YEARS DAY/JUST A WALK IN THE PARK – Motion to approve with a budget of $150.00 by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes, Lindsey Schwiesow yes. Motion passed 4/0.
  3. APPROVAL OF DADDY/DAUGHTER DANCE-Date and Theme to be determined by Kelly, Budget TBD- Motion to approve by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes, Lindsey Schwiesow yes. Motion passed 4/0.
  4. APPROVAL OF PARTICIPATION IN PEOTONE LIGHTED PARADE/CHRISTMAS IN THE VILLAGE-Motion to approve with a budget of $100 by Barb Sim, Seconded by Jackie Van Overmeiren. Barb Sim Yes, Jackie Van Overmeiren yes, Shaun Ziems yes, Lindsey Schwiesow yes. Motion passes 4/0.
  5. AUTHORIZE DISPOSAL OF CERTAIN PERSONAL PROPERTY-Tabled
  6. APPROVAL OF RENTAL/USAGE AGREEMENT WITH PBSA

(PEOTONE BASEBALL SOFTBALL ASSOCIATION) FOR 2022-Tabled

  1. APPROVE AND AUTHORIZE FILING AMENDED ANNUAL FINANCIAL REPORT-Motion to approve by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
  2. APPROVAL TO PUBLISH AMENDED PUBLIC FUNDS STATEMENT- Motion to approve by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
  3. ADOPT LEVY ORDINANCE FOR CURRENT FISCAL YEAR- Motion to approve by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
  4. APPROVAL OF 2022 PARK DISTRICT BOARD MEETINGs SCHEDULE- Motion to approve by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
  5. APPROVAL OF PARTICIPATION IN IAPD/IPRA CONFERENCE- Motion to approve with a budget of up to $400 by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
  6. WEBSITE UPDATE: CHRIS RUSSELL, of CLR Digital Solutions-Approx $200/month

Motion to go into executive session-Motion by Barb Sim, seconded by Jacklyn Van Overmeiren. Barb Sim yes, Jacklyn Van Overmeiren yes, Shaun Ziems yes, Lindsey Schwiesow yes. Motion passed 8:55 pm.

Motion to reconvene Regular Board meeting-Motion by Jacklyn Van Overmeiren seconded by Barbara Sim. Roll call: Jacklyn Van Overmeiren yes, Barbara Sim yes, Shaun Ziems yes, Lindsey Schwiesow yes. Motion passed 4/0 9:29 pm

 

  1. CORRESPONDENCE/COMMUNICATIONS/PETITIONS- None
  2. ADJOURNMENT – Motion to adjourn by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.

Meeting adjourned at 9:29 PM

Lindsey Schwiesow, Board Secretary

**Denotes change to minutes

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