2021.10.12 Minutes

MINUTES OF PEOTONE PARK DISTRICT REGULAR BOARD MEETING October 12^th 2021

1. ROLL CALL: Park District meeting called to order at 7:00 pm. Present Barbara Sim, Jacklyn Van Overmeiren, Shaun Ziems. Lindsey Schwiesow, absent. Also present in person Kelly LaMore, Park Manager and Jeff Eschbach, Park Maintenance Manager.
2. APPROVAL OR CORRECTIONS TO MINUTES OF September 14, 2021 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve by Shaun Ziems, Seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
3. PUBLIC COMMENTS AND/OR QUESTIONS None present.
4. REPORTS:
5. FINANCIAL REPORT – See attached reports. 60-day extension requested with Illinois State Comptroller Office for filing Annual Financial Report. Due by December 26, 2021.
6. COMPLIANCE/LEGAL REPORT– Speedway/Superfleet account closed and requested written confirmation that balance is -0-.
7. MAINTENANCE REPORT –See attached report. Trees are dug and available to be planted. Jeff will pick up. 4 trees at this time.
8. REC CARE – See attached report.
9. MANAGERS REPORT – See attached report. Additional information to follow regarding IAPD conference to be held in January 2022. Village Lighted Parade to be held 12/11/21, Jeff has agreed to participate and drive the tractor. Kelly is also going to post information for finding an additional Board member. She will contact The Vedette to post as well.
10. ACCOUNTS PAYABLE AND PAYROLL– Motion to approve as presented by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.

6. OLD BUSINESS
7. NEW PROGRAMS– Tabled
8. CAPITAL IMPROVEMENTS Jackie has ordered exercise equipment. She and Kelly will follow up with details on shipping.
9. AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES Tabled
10. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT Tabled.
11. NEW BUSINESS
12. APPROVAL OF NEW YEARS DAY/JUST A WALK IN THE PARK
13. APPROVAL OF DADDY/DAUGHTER DANCE
14. AUTHORIZE DISPOSAL OF CERTAIN PERSONAL PROPERTY
15. APPROVE AND AUTHORIZE FILING ANNUAL FINANCIAL REPORT – – Motion to Approve and Authorize filing of Annual Financial Report by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
16. APPROVE AND PUBLISH PUBLIC FUNDS STATEMENT-Motion to approve and publish Public Funds statement by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes. Motion passed 3/0.
17. ADOPT LEVY ORDINANCE FOR CURRENT FISCAL YEAR – Tabled.

8. CORRESPONDENCE/COMMUNICATIONS/PETITIONS- Kelly will submit information to the Vedette for open Board Member position. Kelly will submit information to the Vedette for Public Funds Statement.
9. ADJOURNMENT – Motion to adjourn by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.

Meeting adjourned at 8:31 pm

Respectfully Submitted,

Barbara Sim, Board President