2024.07.09 Meeting Minutes
Peotone Park District
Tuesday, July 9, 2024
Minutes
Board Members Present – Shaun Ziems, Lindsay Schweisow, Jackie VanOvermeiren, Aimee Saari, Barb Sim
Board Members Absent –
Staff Present – Kelly LaMore, Jeff Eschbach
The meeting was called to order by President Sim at 6:30 p.m. Roll call was taken. Quorum was present.
Correction to the June 11, 2024 minutes – Add VanOvermeiren vote of Yes to the approval of minutes from the May meeting.
Motion to approve the corrected minutes of the May board meeting by VanOvermeiren, second by Ziems. Roll call vote Ziems – yes, VanOvermeiren – yes, Schwiesow – yes, Saari – yes, Sim – yes. Motion carried 4/0.
Public Comment – None
Reports –
Financial Report – Reports and accounts are up to date. We have received about half of our tax payments from the county.
Compliance/Legal – Waiting on the final transfer paperwork for Blue Devil Drive. Also waiting on bill from the attorney.
Maintenance Report – Jeff reported that the Division Street maintenance is done. All wood plank playground surrounds need to be replaced. He will get prices for plastic surround. Discussion held on completing the white pickets along the boarder of the fairgrounds. It was decided to replace the ones that are broken and complete the row to discourage parking overflow from the fair. Recommended to also put-up flags during the fair. Discussion held on the removal of one of the porta pottys. Decided to move one closer to Division St. pavilion.
Managers Report – Kelly reported on summer event sponsorship, meetings with MYSA and having practices at the park, the completion of the ARPA grant has been submitted, working on fall programs, and recapped summer programs which are going very well.
Accounts Payable and Payroll –.
Motion to approve bills and payroll by Ziems, second by Saari.
Roll call vote – Ziems– yes, Schwiesow – yes, Saari – yes, VanOvermeiren – yes, Sim – yes. Motion carried, 5/0.
Old Business –
- New Programs – Board recommended adding an adult trip or program for fall.
- Capital Improvements – Kelly reported that the USTA Construction Co. says they will be here later this month to resurface the basketball courts.
- Authorize repairs/upgrades to park facilities – Tabled
- Authorize repairs/upgrades to park equipment – Tabled
New Business –
- Election of Officers – Discussion held on the election and the responsibilities of the positions.
- Motion to elect Barb Sim President by Saari, Second by Schwiesow.Voice vote, all aye. Motion Carried 5/0
- Motion to elect Shaun Ziems Vice President by Schwiesow, second by VanOvermeiren. Voice vote, all aye. Motion carried 5/0.
- Motion to elect Lindsay Schweisow Secretary by VanOvermeiren, second by Saari. Voice vote, all aye. Motion carried 5/0.
- Motion to elect Aimee Saari Treasurer by Schwiesow, second by Sim. Voice vote, all aye. Motion carried 5/0.
- Referendum Resolution – Tabled
- Updates to employee handbook – Need to review and update. K
- Park Fundraising/Community Group – Commissioner Saari reported that she has been a group of seven people for the group and they will be meeting soon.
- Park Rental Fee Schedule – Nothing new.
- Outsource bookkeeping – Discussion was held on the outsourcing the park district’s bookkeeping, could be an individual or a firm. Need someone who understands Quickbooks and government funds.
Correspondence/Communications/Petitions – Daniel Martinez would like his horse sculpture back. President Sim is working to find something to take its place.
Commissioner Remarks –
Adjournment –
Motion to adjourn at 8:10 pm by Ziems, second by Saari.
Voice vote. Motion carried. 5/0.
Respectfully Submitted by: Kelly J. LaMore, Park Manager