2022.04.26 Meeting Minutes

MINUTES OF PEOTONE PARK DISTRICT REGULAR BOARD MEETING APRIL 26, 2022       

1. ROLL CALL: Park District meeting called to order at 7:00 pm. Present Barbara Sim, Jacklyn Van Overmeiren, Shaun Ziems. Absent Lindsey Schwiesow.  Also present in person Kelly LaMore, Park Manager, Jeff Eschbach, Park Maintenance, and Aimee Saari.
2. APPROVAL OR CORRECTIONS TO MINUTES OF MARCH 17, 2022 PEOTONE PARK DISTRICT SPECIAL MEETING: Motion to approve minutes from March 17, 2022 Park District Special Meeting by Shaun Ziems, seconded by Barbara Sim. Roll call:  Shaun Ziems yes, Barbara Sim yes, Jackie Van Overmeiren yes.  Motion passed 3/0.
3. APPROVAL OR CORRECTIONS TO MINUTES OF MARCH 29, 2022 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve minutes from March 29, 2022 Park District Board Meeting by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call:  Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes.  Motion passed 3/0.
4. OATH OF OFFICE FOR NEWLY APPOINTED OFFICIAL Aimee Saari takes Oath Of Office for Peotone Park District Commissioner, administered by Acting-Secretary Jackie Van Overmeiren.
5. ANNUAL ELECTION OF OFFICERS

Jackie Van Overmeiren nominates Barbara Sim as President, seconded by Shaun Ziems.  Nomination accepted by Barbara Sim.  Roll call:  Jackie Van Overmeiren yes, Shaun Ziems yes, Aimee Saari yes, Barbara Sim yes.  Lindsay Schwiesow voted by proxy yes.   Nomination approved 5/0.

Jackie Van Overmeiren nominates Shaun Ziems as Vice President, seconded by Barbara Sim.   Nomination accepted by Shaun Ziems.  Roll call:  Jackie Van Overmeiren yes, Barbara Sim yes, Aimee Saari yes, Shaun Ziems yes.  Lindsay Schwiesow voted by proxy yes.  Nomination approved 5/0.

Shaun Ziems nominates Lindsey Schwiesow as Secretary, seconded by Jackie Van Overmeiren.   Nomination accepted by Lindsey Schwiesow by proxy.  Roll call:  Shaun Ziems yes, Jackie Van Overmeiren yes, Aimee Saari yes, Barbara Sim yes.  Lindsay Schwiesow voted by proxy yes.  Nomination approved 5/0.

No nominations for Treasurer.

6. PUBLIC COMMENTS AND/OR QUESTIONS None.
7. REPORTS:
8. FINANCIAL REPORT – As presented. Bank statements are from the end of March, as April 2022 is not yet available.
9. COMPLIANCE/LEGAL REPORT– Britt Hutchins from Will County Clerk’s office has let us know that the CPI for 2022/2023 will increase to 108%. Kelly will set up a time for him to come and explain details.
10. MAINTENANCE REPORT –see attached report.
11. REC CARE – Kelly will look into the program and determine whether or not it will continue in the 2022/2023 school year.   Will be discussed further at June board meeting.
12. MANAGERS REPORT – See attached report.
13. ACCOUNTS PAYABLE AND PAYROLL Motion to approve accounts payable and payroll as presented by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll Call:  Shaun Ziems yes, Jackie Van Overmeiren yes, Aimee Saari yes, Barbara Sim yes.   Motion passed 4/0.
14. OLD BUSINESS
15. NEW PROGRAMS tabled.
16. CAPITAL IMPROVEMENTS Nothing at this time.
17.   AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES Tabled.
18. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT    Motion to approve purchasing of new tools for maintenance up to the cost of $450 by Shaun Ziems, seconded by Barbara Sim.  Roll call:  Shaun Ziems, yes, Barbara Sim yes, Aimee Saari yes, Jackie Van Overmeiren ys.  Motion passed 4/0.
19. NEW BUSINESS
20. AMENDMENT TO RENTAL FEES Motion to approve increasing building rental fees to $20 in district and $30 in-district per hour, effective May 1, 2022, by Barbara Sim, seconded by Shaun Ziems. Roll call:  Barbara Sim yes, Shaun Ziems yes, Aimee Saari yes, Jackie Van Overmeiren yes. Motion passed 4/0.
21. APPROVE OF MOTHER SON EVENT AND BUDGET– Motion to approve Mother Son Event with a budget of up to $750 by Shaun Ziems, seconded by Barbara Sim. Roll call:  Shaun Ziems yes, Barbara Sim yes, Aimee Saari yes, Jackie Van Overmeiren yes.  Motion passed 4/0.
22. CORRESPONDENCE/COMMUNICATIONS/PETITIONS- none.
23. COMMISSIONERS REMARKS

Shaun Ziems – none

Jackie Van Overmeiren – none

Aimee Saari – none

Barbara Sim – none 

13. ADJOURNMENT – Motion to adjourn by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Aimee Saari yes, Barbara Sim yes. Motion passed 4/0.

Meeting adjourned at 8:45 pm.

Respectfully submitted,

Barbara Sim, Board President