2021.11.09 Mintues

MINUTES OF PEOTONE PARK DISTRICT BOARD MEETING NOVEMBER 9^TH 2021

1. ROLL CALL: Park District meeting called to order at 7:00 pm. Present Barbara Sim, Jacklyn Van Overmeiren, Shaun Ziems, Lindsey Schwiesow. Also present in person Kelly LaMore-Park Manager, Jeff Eschbach-Park Maintenance Manager and Chris Russell-CLR Digital Solutions.
2. APPROVAL OR CORRECTIONS TO MINUTES OF October 12^th 2021 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve minutes from October 12^th 2021 Park District Board Meeting by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call:  Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.
3. APPROVAL OR CORRECTIONS TO MINUTES OF Oct 24th 2021 PEOTONE PARK DISTRICT BOARD MEETING: Tabled
4. PUBLIC COMMENTS AND/OR QUESTIONS None.
5. 5. REPORTS:
6. FINANCIAL REPORT – See attached reports.
7. COMPLIANCE/LEGAL REPORT– Aqua trailer due to be removed on 12/5/2021.
8. MAINTENANCE REPORT –see attached report.
9. REC CARE – See Attached
10. MANAGERS REPORT – See Attached.
11. ACCOUNTS PAYABLE AND PAYROLL Motion to approve accounts payable and payroll as presented by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call:  Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.

7. OLD BUSINESS
8. NEW PROGRAMS Tabled
9. CAPITAL IMPROVEMENTS Tabled
10. AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES Tabled
11. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT Tabled

8. NEW BUSINESS
9. APPROVAL OF NEW YEARS DAY/JUST A WALK IN THE PARK – Motion to approve with a budget of $150.00 by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call:  Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.
10. APPROVAL OF DADDY/DAUGHTER DANCE-Date and Theme to be determined by Kelly, Budget TBD- Motion to approve by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call:  Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.
11. APPROVAL OF PARTICIPATION IN PEOTONE LIGHTED PARADE/CHRISTMAS IN THE VILLAGE-Motion to approve with a budget of $100 by Barb Sim, Seconded by Jackie Van Overmeiren. Barb Sim Yes, Jackie Van Overmeiren yes, Shaun Ziems yes, Lindsey Schwiesow yes.  Motion passes 4/0.
12. AUTHORIZE DISPOSAL OF CERTAIN PERSONAL PROPERTY-Tabled
13. APPROVAL OF RENTAL/USAGE AGREEMENT WITH PBSA

(PEOTONE BASEBALL SOFTBALL ASSOCIATION) FOR 2022-Tabled

1. APPROVE AND AUTHORIZE FILING AMENDED ANNUAL FINANCIAL REPORT-Motion to approve by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
2. APPROVAL TO PUBLISH AMENDED PUBLIC FUNDS STATEMENT- Motion to approve by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
3. ADOPT LEVY ORDINANCE FOR CURRENT FISCAL YEAR- Motion to approve by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
4. APPROVAL OF 2022 PARK DISTRICT BOARD MEETINGs SCHEDULE- Motion to approve by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
5. APPROVAL OF PARTICIPATION IN IAPD/IPRA CONFERENCE- Motion to approve with a budget of up to $400 by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.
6. WEBSITE UPDATE:  CHRIS RUSSELL, of CLR Digital Solutions-Approx $200/month

Motion to go into executive session-Motion by Barb Sim, seconded by Jacklyn Van Overmeiren.  Barb Sim yes, Jacklyn Van Overmeiren yes, Shaun Ziems yes, Lindsey Schwiesow yes.  Motion passed 8:55 pm.

Motion to reconvene Regular Board meeting-Motion by Jacklyn Van Overmeiren seconded by Barbara Sim.  Roll call:  Jacklyn Van Overmeiren yes, Barbara Sim yes, Shaun Ziems yes, Lindsey Schwiesow yes.  Motion passed 4/0 9:29 pm

9. CORRESPONDENCE/COMMUNICATIONS/PETITIONS- None
10. ADJOURNMENT – Motion to adjourn by Shaun Ziems, seconded by Jackie Van Overmeiren, Shaun Ziems yes, Jackie Van Overmeiren yes, Barb sim yes, Lindsey Schwiesow yes. Motion passes 4/0.

Meeting adjourned at 9:29 PM

Lindsey Schwiesow, Board Secretary

**Denotes change to minutes