2021.04.27 Minutes

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MINUTES OF PEOTONE PARK DISTRICT REGULAR BOARD MEETING APRIL 27, 2021

  1. ROLL CALL

Park District meeting called to order at 7:44 pm. Present Wade Callahan, Lindsey Schwiesow, Barbara Sim, Jacklyn Van Overmeiren, Shaun Ziems. Also present in person Kim Stroud, Park Manager and Jeff Eschbach, Park Maintenance. Public present in person Jennifer Swanson.

  1. APPROVAL OR CORRECTIONS TO MINUTES OF MARCH 30, 2021 REGULAR MEETING

Motion to approve minutes from March 30, 2021 Park District Board Meeting by Wade Callahan, seconded by Shaun Ziems. Roll call: Wade Callahan yes, Shaun Ziems yes, Lindsey Schwiesow yes, Barbara Sim yes, Jackie Van Overmeiren yes. Motion passed 5/0.

  1. PUBLIC COMMENTS AND/OR QUESTIONS

None

  1. NEW BUSINESS
  2. RESOLUTION DECLARING THE RESULTS OF THE ELECTION AND ABSTRACT OF VOTES IN REGARD TO THE APRIL 6, 2021 CONSOLIDATED ELECTION Barbara Sim and Jackie Van Overmeiren have been elected to 4-year terms. Motion to approve Resolution declaring the results of the election and abstract of votes in regard to the April 6, 2021 consolidated election by Lindsey Schwiesow, seconded by Jackie Van Overmeiren. Roll call: Lindsey Schwiesow yes, Jackie Van Overmeiren yes, Wade Callahan yes, Barbara Sim yes, Shaun Ziems yes. Motion passed 5/0.
  3. HAIL AND FAREWELL Wade Callahan designates Barbara Sim to act as interim President and Lindsey Schwiesow to act as interim Secretary. Wade Callahan steps down as President of Peotone Park District Board of Commissioners and from seat on Peotone Park District Board of Commissioners. Gift presented to Wade Callahan on behalf of the Board and the Park for 6 years’ service as President and Legal Counsel.
  4. ADJOURN SINE DIE Motion to adjourn sine die by Wade Callahan, seconded by Lindsey Schwiesow. Roll call: Wade Callahan yes, Lindsey Schwiesow yes, Barbara Sim yes, Jackie Van Overmeiren yes, Shaun Ziems yes. Motion passed 5/0 7:50 pm.

CALL TO ORDER 8:01 pm.

  1. OATH OF OFFICE FOR NEWLY ELECTED OFFICIALS Oath of Office administered by Lindsey Schwiesow. Barbara Sim and Jackie Van Overmeiren accept newly elected offices.
  2. SEATING OF THE NEW BOARD Peotone Park District Board of Commissioners with newly installed Commissioners.
  3. ROLL CALL Present: Lindsey Schwiesow, Barbara Sim, Jackie Van Overmeiren, Shaun Ziems.
  4. ANNUAL ELECTION OF OFFICERS

Lindsey Schwiesow nominates Barbara Sim as President, seconded by Shaun Ziems. Nomination accepted by Barbara Sim. Roll call: Lindsey Schwiesow yes, Shaun Ziems yes, Barbara Sim yes, Jackie Van Overmeiren yes. Nomination approved 4/0.

Lindsey Schwiesow nominates Shaun Ziems as Vice President, seconded by Jackie Van Overmeiren. Nomination accepted by Shaun Ziems. Roll call: Lindsey Schwiesow yes, Jackie Van Overmeiren yes, Barbara Sim yes, Shaun Ziems yes. Nomination approved 4/0.

Shaun Ziems nominates Lindsey Schwiesow as Secretary, seconded by Jackie Van Overmeiren. Nomination accepted by Lindsey Schwiesow. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Lindsey Schwiesow yes, Barbara Sim yes. Nomination approved 4/0.

 

  1. ACCOUNTS PAYABLE AND PAYROLL Noted that there are approx. $1300 un-cashed checks not in QuickBooks. Check for Blue Cross Blue Shield to be adjusted to payment for Jeff Eschbach only – Kim Stroud coverage ends 5.1.21. Motion to approve accounts payable and payroll with change to BCBS payment and transfers added (below) by Lindsey Schwiesow, seconded by Shaun Ziems. Roll call: Lindsey Schwiesow yes, Shaun Ziems yes, Barbara Sim yes, Jackie Van Overmeiren yes. Motion passed 4/0.
  2. REPORTS
  3. FINANCIAL REPORT – see attached reports. Not shown on reports:
  4. 1. Transfer Fund to Fund in QuickBooks: $25, 860.30 Transfer TO Rec Fund FROM RecCare
  5. 2. Transfer from Money Market $7500 to Rec Fund Transfer from Money Market $7500 to Corporate account Funds to cover refunds of Impact Fees.
  6. 3. Transfer $10,000 to Insurance Fund (QuickBooks and actual transfer from Money Market) Transfer $17,500 from money market to Corp (QB & transfer) Transfer $17,500 from money market to Rec Fund (QB & transfer)

 

  1. COMPLIANCE/LEGAL REPORT– IParks billing includes Corning Ave. property. Park no longer owns. Barb will call and get the property removed and billing adjusted.
  2. MAINTENANCE REPORT –see attached report. Jackie Van Overmeiren has donated a flowering tree to be planted at Westgate Park. Jeff will have staff spray restrooms with cleaner after use.
  3. REC CARE – Barb has reached out to Steve Stein and gotten approval to return to schools with start of 2021-2022 school year. Will start planning with new Park Manager, once hired.
  4. MANAGERS REPORT – See attached report. Kim Stroud has given her notice and last day with the Park will be Friday April 30, 2021.

  1. OLD BUSINESS
  2. NEW PROGRAMS None.
  3. CAPITAL IMPROVEMENTS None at this time.

Motion to go into Executive Session by Jackie Van Overmeiren, seconded by Shaun Ziems. 9:09 pm. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Lindsey Schwiesow yes, Barbara Sim yes. Motion passed 4/0.

Motion to reconvene regular Board Meeting by Jackie Van Overmeiren, seconded by Shaun Ziems. 9:15 pm. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Lindsey Schwiesow yes, Barbara Sim yes. Motion passed 4/0.

 

  1. AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES
  2. Motion to approve purchase of Duckweed control chemicals for Division St. pond up to cost of $1200.00 by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Lindsey Schwiesow yes, Barbara Sim yes. Motion passed 4/0.
  3. Motion to approve purchase of paint to repaint tables and benches in Park to better match new Park logo colors, up to cost of $250 by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Lindsey Schwiesow yes, Barbara Sim yes. Motion passed 4/0. Lindsey will pick color and advise Jeff.
  4. Motion to approve purchase of limestone for ballfields up to cost of $750 by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Lindsey Schwiesow yes, Barbara Sim yes. Motion passed 4/0.
  5. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT No action.
  6. APPROVE IPARKS INSURANCE RENEWAL-Motion to approve IParks Insurance renewal by Lindsay Schwiesow, seconded by Shaun Ziems. Roll call: Lindsey Schwiesow yes, Shaun Ziems yes, Barbara Sim yes, Jackie Van Overmeiren yes. Motion passed 4/0. Barb will contact to get removal of 112 Corning property.
  7. DISCUSS PARK DISTRICT FEES -tabled to a later date.

 

  1. NEW BUSINESS
  2. APPROVE SUMMER CONCERT IN THE PARK Motion to approve Peotone Chamber of Commerce Summer Concert in The Park, Friday August 13, 2021 by Lindsey Schwiesow, seconded by Jackie Van Overmeiren. Roll call: Lindsey Schwiesow yes, Jackie Van Overmeiren yes, Barbara Sim yes, Shaun Ziems yes. Motion passed 4/0.
  3. APPROVE HIRE OF PARK MANAGER – Tabled.
  4. NOMINATE INDIVIDUAL TO FILL VACANT BOARD SEAT – Discussion on community members who might be interested in Board position. 5 member board is needed.
  5. CORRESPONDENCE/COMMUNICATIONS/PETITIONS
  6. ADJOURNMENT – Motion to adjourn by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Lindsey Schwiesow yes, Barbara Sim yes. Motion passed 4/0.

Meeting adjourned at 9:42 pm.

Respectfully submitted,

Barbara Sim, Board Secretary

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