2021.05.25 Minutes

Crop therapist taking notes on meeting
Spread the love

MINUTES OF PEOTONE PARK DISTRICT REGULAR BOARD MEETING MAY 25, 2021

  1. ROLL CALL: Park District meeting called to order at 7:04 pm. Present Barbara Sim, Jacklyn Van Overmeiren, Shaun Ziems. Absent Lindsey Schwiesow. Also present in person Kelly LaMore, Park Manager new hire and Jeff Eschbach, Park Maintenance. Public present in person .
  2. APPROVAL OR CORRECTIONS TO MINUTES OF APRIL 13, 2021 PEOTONE PARK DISTRICT SPECIAL MEETING: Motion to approve minutes from April 13, 2021 Park District Special Meeting by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
  3. APPROVAL OR CORRECTIONS TO MINUTES OF APRIL 27, 2021 PEOTONE PARK DISTRICT SPECIAL MEETING: Motion to approve minutes from April 27, 2021 Park District Special Meeting by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
  4. APPROVAL OR CORRECTIONS TO MINUTES OF APRIL 27, 2021 PEOTONE PARK DISTRICT BOARD MEETING: Tabled.
  5. APPROVAL OR CORRECTIONS TO MINUTES OF MAY 5, 2021 PEOTONE PARK DISTRICT SPECIAL MEETING: Motion to approve minutes from May 5, 2021 Park District Special Meeting by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
  6. PUBLIC COMMENTS AND/OR QUESTIONS presented initial designs to be painted on Skatepark equipment. Board consensus is to allow painting to be done.
  7. ACCOUNTS PAYABLE AND PAYROLL Motion to approve accounts payable and payroll as presented by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes. Motion passed 3/0.
  8. REPORTS:
  9. FINANCIAL REPORT – Barb could not get reports to print in QuickBooks. Financials will be at next Board meeting. 1st installment for tax levy has been received.
  10. COMPLIANCE/LEGAL REPORT– None at this time.
  11. MAINTENANCE REPORT –see attached report.
  12. REC CARE – Kelly will be looking further into planning the 2021-2022 school year program.
  13. MANAGERS REPORT – See attached report. Ballfield numbers TBD.
  14. OLD BUSINESS
  15. NEW PROGRAMS Jackie has expressed interest in a July 4 bicycle parade. She will look into planning event.
  16. CAPITAL IMPROVEMENTS Discussion on completing main building improvements with updates to concession area (under Manager’s report).

 

  1. AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES
  2. Motion to approve purchase of plants for landscaping to building up to cost of $500 by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes. Motion passed 3/0.

Shaun has structure that can be used in natural area for bird feeders. He will make arrangements with Jeff to get to the Park to install. Discussion on painting interior of main building with colors that will reflect our new logo. This would be a late-summer/fall project when concession area is being renovated.

  1. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT No action. Discussion of upgrading QuickBooks to a cloud program, that will allow access from other computers, rather than just the Park’s. This would let Barb do accounting/billing from home computer without needing to be in the building after hours or taking the laptop home to work on. More information needed on actual costs versus what we currently pay.

 

  1. NEW BUSINESS
  2. APPROVAL OF NEW HIRE – PARK MANAGER Approve hiring of Kelly LaMore as Park Manager effective June 1, 2021. Hours to be worked between 32-40 hours weekly with $300 stipend for not using Park insurance. Motion by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
  3. APPROVE THURSDAY NIGHT MENS BASKETBALL LEAGUE – Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes. Motion passed 3/0.
  4. APPROVE REVISION TO PARK RENTAL AGREEMENT – To be added to Park Rental agreement: ½ of the rental amount due as deposit with 72 hours of request to be added to Park calendar, proof of residency required and additional rider for inflatable items, food trucks and/or vendors on Park grounds. Proof of insurance and/or vendor fees if applicable. Motion to approve revisions by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
  5. APPOINT FOIA OFFICER – Motion to nominate Jackie Van Overmeiren as FOIA officer by Barbara Sim, seconded by Shaun Ziems. Jackie accepted nomination. Roll call: Barbara Sim yes, Shaun Ziems yes, Jackie Van Overmeiren yes. Motion passed 3/0.
  6. APPROVE INTRO TO PICKLEBALL CLINIC – Instructor Kevin Cummings has been contacted to provide instruction on Pickleball, with a fee of $90 per hour. Park would mark the courts and provide nets at our cost. Motion to approve a 2-hour pickleball clinic on a Sunday, date TBD with a cost to participants of $50-$60 by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0. Minimum number of participants 4.
  7. APPROVE SUMMER TENNIS CAMP – Instructor Kevin Cummings has been contacted to provide tennis instruction for tennis camp, one day a week for 4 weeks. Wednesday or Thursday, with time divided by age groups, one hour for younger kids, 2 hours for older teens and adults. Fee to coach of $90 per hour each day. Cost to participants of $100 for 1 hour camp, $150 for 2-hour camp. Motion to approve tennis camp by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
  8. APPROVE IMPROVEMENTS TO CONCESSION AREA –Motion to approve improvements to the concession area as presented up to cost of $2500.00 by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.
  9. APPROVAL OF NEW LINE OF CREDIT FOR GAS PURCHASES – Motion to approve application for WEX account for gas purchases, as this can be used at multiple gas stations by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call: Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes. Motion passed 3/0. Kelly LaMore will gather the necessary information to apply for the card.
  10. CHICAGO WHITE SOX SUMMER CAMP – Chicago White Sox Summer Camp in the planning stages for 2022. White Sox set the pricing ($149) for the camp and all registration is done through their website. Park will ask for 80/20 split for costs. Planning meeting set for September, 2021. White Sox will let us know if Peotone Park District has been selected to hold the camp.
  11. CHECK SIGNING SCHEDULE – Monthly check signing schedule for Board members. As Barb is currently doing the bookkeeping and writing the checks, she will be one of the 2 signers required. All others to follow the schedule. Checks to be signed every Tuesday.
  12. SCOREBOARD/FIELD SIGNAGE – Discussion of ads currently on Park signage. Some have been paid ads from more than 7 years ago, some have been paid ads to PBSA. Board is going to establish a policy for ads on Park property, cost and time limits for ads from other organizations.
  13. APPROVAL OF PURCHASE OF REMOTE FOR SCOREBOARD – No action.
  14. DISCUSSION REGARDING OPEN RESTROOMS/CONCESSION – Board members agree that if no one is in the building, the restrooms and concession will not be open. Concern that there will be damage in restrooms or vandals might attempt to get into the building. Discussion will be had with organizations using the Park to see if they will have an adult to monitor the building or run concession area if they want restrooms open. At this time, board members typically open the restrooms if they are at the building. No community volunteers have come forward to help with this.
  15. SCULPTURE EXHIBIT – Discussion on having sculpture at Park by local artist. More information to follow.

Motion to go into Executive Session by Barbara Sim, seconded by Jackie Van Overmeiren. 9:42 pm. Roll call: Barbara Sim yes, Jackie Van Overmeiren yes, Shaun Ziems yes. Motion passed 3/0.

Motion to reconvene regular Board Meeting by Shaun Ziems, seconded by Jackie Van Overmeiren. 9:47 pm. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes. Motion passed 3/0.

  1. CORRESPONDENCE/COMMUNICATIONS/PETITIONS- Barb spoke with Chris Russell, The Vedette. At this time, there will not be a May ad as there is not enough time to prepare. Chris will put some additional information in the paper at no charge.
  2. ADJOURNMENT – Motion to adjourn by Jackie Van Overmeiren, seconded by Barbara Sim. Roll call: Jackie Van Overmeiren yes, Barbara Sim yes, Shaun Ziems yes. Motion passed 3/0.

Meeting adjourned at 9:49 pm.

Respectfully submitted,

Barbara Sim, Board President

2022.05.24 Meeting Agenda

Spread the love

Spread the lovePEOTONE PARK DISTRICT PARK DISTRICT BOARD MEETING 8 BLUE DEVIL DRIVE, PEOTONE, IL 60468 MAY 24, 2022 @ 7:00 P.M. AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL…

2022.04.26 Meeting Minutes

Spread the love

Spread the loveMINUTES OF PEOTONE PARK DISTRICT REGULAR BOARD MEETING APRIL 26, 2022 ROLL CALL: Park District meeting called to order at 7:00 pm. Present Barbara Sim, Jacklyn Van Overmeiren,…

2022.04.26 Meeting Agenda

Spread the love

Spread the love PEOTONE PARK DISTRICT PARK DISTRICT BOARD MEETING 8 BLUE DEVIL DRIVE, PEOTONE, IL 60468 APRIL 26, 2022 @ 7:00 P.M. AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL…

2022.03.29 Meeting Minutes

Spread the love

Spread the loveMINUTES OF PEOTONE PARK DISTRICT BOARD MEETING OF MARCH 29th, 2022 1. ROLL CALL: Park District meeting was called to order at 7:02 PM. Present Barbara Sim, Shaun…

2022.03.17 Special Meeting Minutes

Spread the love

Spread the loveMINUTES OF PEOTONE PARK DISTRICT SPECIAL BOARD MEETING MARCH 17, 2022 1. ROLL CALL Park District meeting called to order at 7:30 pm. Present Lindsey Schwiesow, Barbara Sim,…

2022.03.17 Special Meeting Agenda

Spread the love

Spread the loveNOTICE OF SPECIAL MEETING AND AGENDA Notice is hereby given that the Peotone Park District Board of Commissioners will hold a special meeting at the hour of 7:30…

2022.03.17 Minutes – Executive Session

Spread the love

Spread the loveMINUTES OF PEOTONE PARK DISTRICT EXECUTIVE SESSION MARCH 17, 2022 Motion to enter Executive Session by Barbara Sim, seconded by Jackie Van Overmeiren. Consensus 4/0. 7:31 p.m. Present: …

2022.03.01 Minutes Executive Session

Spread the love

Spread the loveMINUTES OF PEOTONE PARK DISTRICT EXECUTIVE SESSION MARCH 1, 2022 Motion to enter Executive Session by Shaun Ziems, seconded by Jackie Van Overmeiren. Consensus 4/0. 8:23 p.m. Present…

2022.03.01 Agenda

Spread the love

Spread the lovePEOTONE PARK DISTRICT PARK DISTRICT BOARD MEETING 8 BLUE DEVIL DRIVE PEOTONE, IL 60468 MARCH 1, 2022 7:00 P.M. AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE 1. ROLL…

2022.03.01 – Minutes

Spread the love

Spread the loveMINUTES OF PEOTONE PARK DISTRICT BOARD MEETIING OF MARCH 1st, 2022 ROLL CALL: Park District meeting called to order at 7:03PM. Present Barbara Sim, Shaun Ziems, Lindsey Schwiesow,…