2022.11.08 Meeting Minutes

MINUTES OF PEOTONE PARK DISTRICT BOARD MEETING OF NOVEMBER 8,2022

1. ROLL CALL: Park District meeting called to order at 7:00 P.M. Present were Barb Sim, Aimee Saari, Shaun Ziems, Jackie Van Overmerien, absent Lindsey Schwiesow. Also present, Kelly LaMore park manager, Jeff Eschbach Maintenance, PBSA: Eric Wright, Teri Liesen, and Julie Beltran.
2. APPROVAL OR CORRECTIONS TO MINUTES OF OCTOBER 11,2022 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve by Aimee Saari, seconded by Shaun Ziems. Aimee Saari yes, Shaun Ziems yes, Barb Sim yes. Jackie Van Overmeiren abstains. Motion passes 3/0/1
3. PUBLIC COMMENT OR QUESTIONS: PBSA will be moving baseball equipment before December to the new storage.
4. REPORTS:
   • FINANCIAL REPORT: Everything is looking good.
   • COMPLIANCE LEGAL: None
   • MAINTENANCE REPORT: See attached
   • MANAGER’S REPORT: See attached
5. ACCOUNTS PAYABLE AND PAYROLL: Motion to approve accounts payable and payroll by Shaun Ziems, seconded by Aimee Saari. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.
6. OLD BUSINESS:
   • NEW PROGRAMS AND EVENTS: Discussion on a Community Senior Event. Kelly will reach out to other government agencies for help.
   • CAPITAL IMPROVEMENTS: Tabled
   • AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES: Tabled
   • AUTHORIZED REPAIRS/UPGRADES TO PARK EQUIPMENT: Tabled
7. NEW BUSINESS:
   • APPROVAL TO AUTHORIZE OPENING INTEREST BEARING ACCOUNT WITH OLD PLANK TRAIL COMMUNITY BANK: Motion to approve by Barb Sim, seconded by Aimee Saari. Barb Sim yes, Aimee Saari yes, Shaun Ziems yes, Jackie Van Overmeiren yes. Motion passes 4/0.
   • APPROVAL OF FUND-RAISING SALE OF PARK SHIRTS: Motion to approve Barb Sim, seconded by Jackie Van Overmeiren. Barb Sim yes, Jackie Van Overmeiren yes, Shaun Ziems yes, Aimee Saari Yes. Motion passes 4/0.
   • APPROVE AND AUTHORIZE FILING ANNUAL FINANCIAL REPORT: Motion to approve by Shaun Ziems, seconded by Aimee Saari. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.
   • APPROVE AND PUBLISH PUBLIC FUNDS STATEMENT: Motion to approve Jackie Van Overmeiren, seconded by Aimee Saari. Jackie Van Overmeiren yes, Aimee Saari yes, Barb Sim yes, Shaun Ziems yes. Motion passes 4/0.
   • ADOPT LEVY ORDINANCE FOR CURRENT FISCAL YEAR: Motion to approve Shaun Ziems, seconded by Aimee Saari. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.
8. CORRESPONDENCE/COMMUNICATIONS/PETITIONS: None
9. COMMISSIONERS REMARKS: Barb Sim thinks we have been doing a great job as a board. She also loves Aimee’s enthusiasm. Bird feeders need to be filled.
10. ADJOURNMENT: Motion to by Jackie Van Overmeiren, seconded by Shaun Ziems. Jackie Van Overmeiren yes, Shaun Ziems yes, Aimee Saari yes, Barb Sim yes. Motion passes 4/0.

Meeting adjourned at 8:20 P.M.

Jackie Van Overmeiren, Board acting Secretary