2022.05.24 Meeting Minutes

MINUTES OF PEOTONE PARK DISTRICT REGULAR BOARD MEETING MAY 24, 2022        

1.  ROLL CALL: Park District meeting called to order at 7:00 pm. Present Aimee Saari, Barbara Sim, Jacklyn Van Overmeiren.  Absent Lindsey Schwiesow, Shaun Ziems.  Quorum present.  Also present in person Jeff Eschbach, Park Maintenance and Wade Callahan, Park Counsel.  Member of the pubic Eric Wright, representing Peotone Baseball Softball Association (PBSA).    

2.  APPROVAL OR CORRECTIONS TO MINUTES OF APRIL 26, 2022 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve minutes from April 26, 2022 Park District Board Meeting by Jackie Van Overmeiren, seconded by Aimee Saari.   Roll call:  Jackie Van Overmeiren yes, Aimee Saari yes, Barbara Sim yes.  Motion passed 3/0.

3.  PUBLIC COMMENTS AND/OR QUESTIONS   Eric from PBSA presented proposal of building dug-outs on t-ball fields.      

4.  REPORTS: 

A.  FINANCIAL REPORT – As presented.                                

B.  COMPLIANCE/LEGAL REPORT– Britt Hutchins will be available late summer to meet with the Board.              

C. MAINTENANCE REPORT –see attached report.  Sand probably needs to be added to volleyball courts.

D.  REC CARE – Rec Care finished for the year.  Will be discussed further at June board meeting.            

E.  MANAGERS REPORT – See attached report.     

5.  ACCOUNTS PAYABLE AND PAYROLL Motion to approve accounts payable and payroll as presented by Jackie Van Overmeiren, seconded by Aimee Saari.  Roll Call:  Jackie Van Overmeiren yes, Aimee Saari yes, Barbara Sim yes.   Motion passed 3/0.

 6.  OLD BUSINESS

A. NEW PROGRAMS Plug & Play scheduled for July 9, 2022.  Motion to approve budget of $2,000 as presented by Jackie Van Overmeiren, seconded by Aimee Saari.  Roll call:  Jackie Van Overmeiren yes, Aimee Saari yes, Barbara Sim yes.  Motion passed 3/0.

B.  CAPITAL IMPROVEMENTS   Shaun is looking into replacement bleachers.  Estimate from Uline of approx. $2,500 per unit plus shipping.     

C.  AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES Authorize the replacement of mulch under playground equipment, up to cost of $3,500 by Aimee Saari, seconded by Jackie Van Overmeiren.  Roll call:  Aimee Saari yes, Jackie Van Overmeiren yes, Barbara Sim yes.  Motion passed 3/0.      

 D.  AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT    Tabled.                                                  

7.  NEW BUSINESS

A.  APPROVAL OF DESIGNATED HANDICAP PARKING SPACES AT WEST ST. Motion to approve signs to designate 2 handicap parking spaces at West St. playground area by Barbara Sim, seconded by Jackie Van Overmeiren.  Roll call:  Barbara Sim yes, Jackie Van Overmeiren yes, Aimee Saari yes.  Motion passed 3/0. 

B.  APPROVE OF PBSA PROPOSED DUG-OUT BUILD– Motion to approve PBSA building dug-outs at t-ball field as presented with costs to be covered by PBSA by Jackie Van Overmeiren, seconded by Aimee Saari.  Roll call:  Jackie Van Overmeiren yes, Aimee Saari yes, Barbara Sim yes.  Motion passed 3/0. 

C.  DISCUSSION REGARDING OPEN RESTROOMS/CONCESSION AREA:  Consensus to allow PBSA to open and close restrooms during their games.  Organization and coaches will be responsible for locking doors and making sure there is no damage.  Only organizers or designated coaches will be allowed access to building.

D.  PRILIMINARILY APPROVE BUDGET & APPROPRIATION ORDINANCE:  Tabled.

E.  SCHEDULE PUBLIC HEARING ON PRELIMINARY BUDGET & APPROPRIATION ORDINANCE:  Tabled.

F. AUTHORIZE PUBLICATION OF NOTICE OF PUBLIC HEARING ON PRELIMINARY BUDGET & APPROPROIATION ORDINANCE:  Tabled.

8.  CORRESPONDENCE/COMMUNICATIONS/PETITIONS- Barb discussed e-mails received from resident Gentry Drenth.   Her concerns were regarding restrooms, bleachers, field maintenance and proceeds received from PBSA.  Gentry was asked to attend Board meeting to discuss.  Copies of e-mails in board package.   Gentry did not attend meeting.

9.  COMMISSIONERS REMARKS None

10. ADJOURNMENT – Motion to adjourn by Jackie Van Overmeiren, seconded by Aimee Saari.  Roll call: Jackie Van Overmeiren yes, Aimee Saari yes, Barbara Sim yes.  Motion passed 3/0. 

Meeting adjourned at 8:32 pm.

Respectfully submitted,

Barbara Sim, Board President