2021.06.22 Minutes

MINUTES OF PEOTONE PARK DISTRICT REGULAR BOARD MEETING June 22, 2021         

7. ROLL CALL: Park District meeting called to order at 7:03 pm. Present Barbara Sim, Jacklyn Van Overmeiren, Shaun Ziems, Lindsey Schwiesow. Also present in person Kelly LaMore, Park Manager.
8. APPROVAL OR CORRECTIONS TO MINUTES OF April 27,2021 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve minutes from April 27, 2021 Park District Board Meeting by Shaun Ziems, seconded by Lindsey Schwiesow. Roll call:  Shaun Ziems yes, Lindsey Schwiesow yes, Jackie Van Overmeiren yes, Barbara Sim yes.  Motion passed 4/0.
9. APPROVAL OR CORRECTIONS TO MINUTES OF May 25^th, 2021 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve minutes from May 25^th, 2021 Park District Board Meeting by Shaun Ziems, seconded by Barbara Sim. Roll call:  Shaun Ziems yes, Barbara Sim yes, Jackie Van Overmeiren yes, Barbara Sim yes.  Lindsey Schwiesow Abstain. Motion passed 3/0/1
10. PUBLIC COMMENTS AND/OR QUESTIONS None.
11. REPORTS:
12. FINANCIAL REPORT – See attached reports.
13. COMPLIANCE/LEGAL REPORT– Barb to attend Village meeting concerning letter sent to the park addressing annexation of 3 properties. See attached correspondence.
14. MAINTENANCE REPORT –see attached report.
15. REC CARE – Kelly discussed hiring Rec Care Manager.
16. MANAGERS REPORT – See Attached. The Village is hosting a quarterly meeting of the taxing bodies, Kelly to attend. Kelly to work with LWRSA to bring back the Party in the Park.  Kelly met with Chris Russell 6/22/2021 concerning Park advertising with the Vedette.  Kelly has contacted IParks concerning seasonal workers driving Park owned vehicles.  It was determined that those workers are covered under our insurance policy.  Kelly proposed doing quarterly programming, the board agreed.  Dog day scheduled 9/19/2021.
17. ACCOUNTS PAYABLE AND PAYROLL Motion to approve accounts payable and payroll as presented by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call:  Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.
18. OLD BUSINESS
19. NEW PROGRAMS None
20. CAPITAL IMPROVEMENTS None
21. AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES
22. Motion to approve purchase of mulch for Bates park up to cost of $3,200 by Jackie Van Overmeiren, seconded by Shaun Ziems. Roll call:  Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.
23. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT Motion to approve purchase of New Office Chair up to cost of $300 by Lindsey Schwiesow, seconded by Shaun Ziems.  Roll call:  Lindsey Schwiesow yes, Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes, Motion passed 4/0.
24. NEW BUSINESS
25. AUTHORIZE DISPOSAL OF CERTAIN PERSONAL PROPERTY-Tabled.
26. AUTHORIZE CHANGE IN TERMS OF CERTAIN EMPLOYMENT – Motion to authorize pay increase of $1 to Joe Ladislas effective May 24^th, 2021 by Shaun Ziems, seconded by Jackie Van Overmeiren. Roll call: Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.
27. AUTHORIZE RELEASE OF EXECUTIVE MINUTES: Moved to below.
28. PRILIMINARILY APPROVE BUDGET AND APPROPRIATION ORDINANCE – Tabled.
29. SCHEDULE PUBLIC HEARING ON PRELIMINARY BUDGET AND APPROPRIATION ORDINANCE-Tabled.
30. AUTHORIZE PUBLICATION OF NOTICE OF PUBLIC HEARING ON PRELIMINARY BUDGET AND APPROPRIATION ORDINANCE- Tabled.
31. ANNUAL AGREEMENT WITH PBSA-A discussion was held about hosting a meeting with PBSA or any other organization utilizing the park. Kelly recommended a financial analysis of the cost associated with having a field ready for PBSA or any other organization.

Motion to go into Executive Session by Barbara Sim, seconded by Shaun Ziems.  8:47 pm.  Roll call: Barbara Sim yes, Shaun Ziems yes, Jackie Van Overmeiren yes, Lindsey Schwiesow yes.  Motion passed 4/0.

Motion to reconvene regular Board Meeting by Jackie Van Overmeiren, seconded by Shaun Ziems.      8:53 PM pm.  Roll call:  Jackie Van Overmeiren yes, Shaun Ziems yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.

1. AUTHORIZE RELEASE OF EXECUTIVE MINUTES: Motion to release following executive minutes:

Dec. 8, 2020        Jan. 5, 2021       Feb. 2, 2021      March 30, 2021      April 27, 2021 (during special meeting)    April 27, 2021 (regular meeting)      May 5, 2021      May 25, 2021

by Shaun Ziems, seconded by Jackie Van Overmeiren.  Roll call:  Shaun Ziems yes, Jackie Van Overmeiren yes, Barbara Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.

9. CORRESPONDENCE/COMMUNICATIONS/PETITIONS- None
10. ADJOURNMENT – Motion to adjourn by Lindsey Schwiesow seconded by Barbra Sim. Roll call: Barbara Sim yes, Lindsey Schwiesow yes, Jackie Van Overmeiren yes, Shaun Ziems yes. Motion passed 4/0.

Meeting adjourned at 8:55

Lindsey Schwiesow, Board Secretary