2022.03.01 – Minutes

MINUTES OF PEOTONE PARK DISTRICT BOARD MEETIING OF MARCH 1^st, 2022

1. ROLL CALL: Park District meeting called to order at 7:03PM. Present Barbara Sim, Shaun Ziems, Lindsey Schwiesow, and Jacklyn Van Overmeiren.
2. APPROVAL OR CORRECTIONS TO MINUTES OF FEBRUARY 1, 2022 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve minutes from February 4th 2022 Park District Board Meeting by Jacklyn Van Overmeiren seconded by Shaun Ziems, Roll call: Jacklyn Van Overmeiren yes, Shaun Ziems yes, Barb Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0.
3. PUBLIC COMMENTS AND/OR QUESTIONS None.
4. 4. REPORTS:
5. FINANCIAL REPORT – See attached reports.
6. COMPLIANCE/LEGAL-Illinois state senate introduced SB3050 (bids over $30k for Park districts must be bid out competitively). Barb has contacted a couple CPA firms regarding services to prepare Annual Financial Reports and bookkeeping.   Waiting for call backs.
7. MAINTENANCE REPORT –See attached
8. REC CARE – See Attached
9. MANAGERS REPORT – See Attached
10. ACCOUNTS PAYABLE AND PAYROLL Motion to approve accounts payable and payroll as presented by Shaun Ziems, second by Jacklyn Van Overmeiren. Shaun Ziems yes, Jacklyn Van Overmeiren yes, Barb Sim yes, Lindsey Schwiesow yes.  Motion passes 4/0

6 .  OLD BUSINESS

1. NEW PROGRAMS -Tabled.
2. CAPITAL IMPROVEMENTS -Pouring concrete and installing exercise equipment as soon as weather permits. We plan to focus on improvements to Bates Park.
3. AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES Tabled
4. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT Tabled

7. NEW BUSINESS
8. APPROVAL OF DANIEL MARTINEZ ART PROJECT INSTALLATION- Motion to approve the display of Horse sculpture on park grounds for 1 year, Park will provide plaque in acknowledgement of donation by Barb Sim, seconded by Shaun Ziems.  Barb Sim yes, Shaun Ziems yes, Jacklyn Van Overmeiren no, Lindsey Schwiesow yes, Motion passes 3/1.
9. UPDATE ON PPD/PBSA 2022 AGREEEMENT- Discussion held

Motion to go into executive session-Motion by Shaun Ziems, second by Jacklyn Van Overmeiren.  Shaun Ziems yes, Jacklyn Van Overmeiren yes, Barb Sim yes, Lindsey Schwiesow yes.  Motion passes 4/0 8:23 pm.

Motion to reconvene Regular Board meeting-Motion by Jacklyn Van Overmeiren seconded by Shaun Ziems, Roll call:  Jacklyn Van Overmeiren yes, Shaun Ziems yes, Barb Sim yes, Lindsey Schwiesow yes.  Motion passed 4/0 8:35 pm

8. CORRESPONDENCE/COMMUNICATIONS/PETITIONS- None. Shaun Ziems suggested adding Commissioners remarks to upcoming agendas.
9. ADJOURNMENT – Motion to adjourn by Jacklyn Van Overmeiren seconded by Shaun Ziems, Roll call: Jacklyn Van Overmeiren yes, Shaun Ziems yes, Barb Sim yes, Lindsey Schwiesow yes. Motion passed 4/0.

Meeting adjourned at 8:37 PM

Lindsey Schwiesow, Board Secretary