2023.04.11 Meeting Minutes

MINUTES OF PEOTONE PARK DISTRICT BOARD MEETING OF April 11th, 2023

1. ROLL CALL: Park District meeting called to order at 6:01PM. Present were Shaun Ziems, Aimee Saari, Barbara Sim, Jacklyn Van Overmeiren, Lindsey Schwiesow
2. APPROVAL OR CORRECTIONS TO THE MINUTES OF THE MARCH 14TH 2023 PEOTONE PARK BOARD MEETING-tabled
3. PUBLIC COMMENT AND/OR QUESTIONS: Nancy Sweyr came to view/discuss survey park property survey. Andy Zwolinski came to address the board of the use of the green tractor on the ball fields.
4. REPORTS:
   A. FINANCIAL REPORT – See attached.
   B. COMPLIANCE/LEGAL- none
   C. MAINTENANCE REPORT – See Attached
   D. MANAGERS REPORT – See Attached
5. ACCOUNTS PAYABLE AND PAYROLL Motion to approve accounts payable and payroll as presented by Shaun Ziems, seconded by Aimee Saari. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jacklyn Van Overmeiren yes, Lindsey Schwiesow yes. Motion passes 5/0
6. OLD BUSINESS
   A. NEW PROGRAMS -Tabled
   B. CAPITAL IMPROVEMENTS-Kelly created a discussion list attached.
   C. AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES – Tabled
   D. AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT -Tabled
7. NEW BUSINESS
   a. PURCHASE PLAYGROUND EQUIPMENT-Motion to approve purchase of Large Net Climber NTE $16,500 for Division Street park by Aimee Sarri, Seconded by Barb Sim. Aimee Sarri yes, Barb Sim yes, Jackie VanOvermiern yes, Shaun Ziems yes, Lindsey Schwiesow yes, Motion passes 5/0
   
   b. PURCHASE/RENEWAL OF QUICKBOOKS SOFTWARE-Motion to approve $42.50/month/$999 for both by Barb Sim seconded by Shaun Ziems, Barb Sim yes, Shaun Ziems yes, Jackie VanOvermieren yes, Aimee Sarri yes, Lindsey Schwiesow yes, Motion passes 5/0
   
   c. AQUA PURCHASE/EASEMENT OF PROPERTY ON BATE PARK-Tabled
   
   d. PRILIMINARILY APPROVE BUDGET & APPROPRIATION ORDINANCE-Motion to approve by Aimee Sarri, seconded by Jackie VanOvermieren, Aimee Sarri yes, Jackie VanOvermieren yes, Barb Sim yes, Shaun Ziems No, Lindsey Schwiesow yes. Motion passes 4/1/0
   
   e. SCHEDULE PUBLIC HEARING ON PRELIMINARY BUDGET & APPROPRIATION ORDINANCE-Motion to approve meeting date of May 23rd, 2023 at 5:45 PM by Aimee Sarri, seconded by Jackie VanOvermieren, Aimee Sarri yes, Jackie VanOvermieren yes, Shaun Ziems yes, Barb Sim yes, Lindsey Schwiesow yes. Motion passes 5/0
   
   f. AUTHORIZE PUBLICATION OF NOTICE OF PUBLIC HEARING ON PRELIMINARY BUDGET & APPROPRIATION ORDINANCE-Motion to approve by Jackie VanOvermiern, seconded by Aimee Sarri, Jackie VanOvermieren yes, Aimee Sarri yes, Shaun Ziems No, Barb Sim yes, Lindsey schwiesow yes, Motion passes 4/1/0
   
   g. CHANGE OF May 9, 2023 MEETING DATE-Motion to approve meeting date of May 23rd 2023 at 6 pm by Jackie VanOvermieren, seconded by Aimee Sarri, Jackie VanOvermieren yes, Aimee Saari yes, Shaun Ziems yes, Barb Sim yes, Lindsey Schwiesow yes. Motion passes 5/0
   
8. CORRESPONDENCE/COMMUNICATIONS/PETITIONS-none
   Motion to go into executive session at 7:57pm by Barb Sim, Seconded by Jackie VanOvermiern. Barb Sim yes, Jackie VanOvermiern yes, Shaun Ziems yes, Aimee Saari yes, Lindsey Schwiesow yes. Motion passes 5/0
9. COMMISSIONERS REMARKS-Lindsey Schwiesow stated that the programming is really improving, and the flyer looked great.
10. ADJOURNMENT-Motion to adjourn at 8:26 pm by Jacklyn Van Overmeiren, seconded by Shaun Ziems. Jacklyn Van Overmeiren yes, Shaun Ziems yes, Barb Sim yes, Aimee Saari yes, Lindsey Schwiesow yes. Motion Passes 5/0

Lindsey Schwiesow, Board Secretary