2024.06.11 Meeting Minutes

Peotone Park District

Tuesday, June 11, 2024

Minutes

Board Members Present – Shaun Ziems, Lindsay Schweisow, Jackie VanOvermeiren, Aimee Saari

Board Members Absent – Barb Sim

Staff Present – Kelly LaMore, Jeff Eschbach

The meeting was called to order by Vice President Ziems at 6:30 p.m. Roll call was taken. Quorum was present.

Motion to approve minutes of the May board meeting by Schweisow, second by Saari. Roll call vote Ziems – yes, Schwiesow – yes, Saari – yes.  Motion carried 4/0.

Public Comment – None

Reports –

Financial Report – No report

Compliance/Legal – No report

Maintenance Report – Jeff reported that a load of dirt was received and has been spread in low places.  There have been issues with the mower and if he can’t do the repairs it may need to go in for service.  The KADGA is interested in paying for concrete pads to be placed in each disc golf tee box.  The cost would be around $2,000.  The board was favorable to the idea as long as no park district dollars were spent on the project.

Managers Report – Kelly reported that summer program registration is going very well.  The Summer Fun Series is being well received.  Kids camps are very popular.  Blue Devil Drive construction is progressing nicely.  Staff attended the Peotone Schools PTO Family Night.  Sponsorships for the Summer Events are coming in.  We hope to get $2,000 to pay for the events.

Accounts Payable and Payroll –.

Motion to approve bills and payroll by VanOvermeiren, second by Schweisow.

Roll call vote – Ziems– yes, Schwiesow – yes, Saari – yes, VanOvermeiren – yes.  Motion carried, 4/0.

Old Business –

1. New Programs – None
2. Capital Improvements – Waiting on word regarding the resurfacing of the basketball courts.
3. Authorize repairs/upgrades to park facilities – Tabled
4. Authorize repairs/upgrades to park equipment – Tabled

New Business –

1. Park District policy and bylaws – Need to review and update.
2. Updates to employee handbook – Need to review and update.
3. Park Fundraising/Community Group – Commissioner Saari reported that she has been reaching out to people and has a small group ready to meet to brainstorm ideas. She should have more information at the July meeting.
4. Park Rental Fee Schedule – Discussion was held on the current fee structure.  It was recommended that it was kept the same and no changes are made at this time.
5. Outsource bookkeeping – Discussion was held on the possibility of outsourcing the park district’s bookkeeping. The board is very appreciative of all the work that President Sim puts into the weekly bookkeeping, but it is too extreme of a commitment for a volunteer.  It is a huge commitment that the district should pay for.  Commissioners agreed to continue discussions on how to work it into the budget and asked Kelly to work on a job description.

Correspondence/Communications/Petitions – Kelly read a letter that was received regarding the park.  Another letter was received and was passed for commissioners to review.

Commissioner Remarks – None

Adjournment –

Motion to adjourn at 7:38 pm by Schwiesow, second by Saari.

Roll call vote, Ziems yes, Schwiesow yes, Saari yes, VanOvermeiren yes. Motion carried.

Respectfully Submitted by:

Kelly J. LaMore, Park Manager