2025.02.12 Board Meeting Minutes

Peotone Park District

Tuesday, February 12, 2025

Minutes

Board Members Present – Barb Sim, Aimee Saari, Shaun Ziems

Board Members Absent – Jackie VanOvermeiren, Linsday Schwiesow

Staff Present – Kelly LaMore, Jeff Eschbach

The meeting was called to order by President Sim at 6:30 p.m. Roll call was taken. Quorum was present.

Motion to approve the minutes of the January 14, 2025 board meeting by Ziems, second by Ziems. Roll call vote, Saari – yes, Ziems – yes, Sim – yes.

Motion carried 3/0.

Public Comment – Stephanie Irvine from the Vedette asked to be sent any future board packets.

Reports –

Financial Report – Will be working on the budget and hope to have ready for the March meeting for review.

Compliance/Legal – President Sim has reached out to Wade for any updates.

Maintenance Report – Jeff reported that new signs for around the pond have been ordered. We are waiting on costs from ComEd for lighting at Division Street. He also recommended getting a construction dumpster to get rid of large items.

Managers’ Report – Kelly reported on upcoming spring programs and the release of the flyer.  The PowerPlay grant application has been completed. There have been some issues with the website and registration, Chris is working on it.  There were 23 kids registered for the Parents Night Out. Get Fit participation continues to grow, she is starting twice a week in March.

Accounts Payable and Payroll –.

Voided a Menards check that was an overpayment, will reissue in correct amount.

Motion to approve bills and payroll as amended by Ziems, second by Saari.

Roll call vote – Ziems– yes, Saari – yes, Sim – yes.   Motion carried, 3/0.

Old Business –

1. New Programs – President Sim reported on a conference session she attended about a program called Wit’s Workouts. Catholic Charities is currently doing the program at the park district on Wednesday afternoon.
2. Capital Improvements – Need to review upcoming projects.
3. Upgrades to Park Facilities – Tabled
4. Upgrades to Park Equipment – Tabled
5. Motion to approve portable toilet quote from Lee’s Rentals by Saari. Second by Ziems. Roll call vote, Saari – yes, Ziems – yes, Sim – yes. Motion Carried 3/0.
6. Discussion was held on the 2025 agreement with the Peotone Baseball Softball Association. There were a couple of changes from last year.  A section was added stating that the agreement was from January 1 – December 31, 2025.  Also, that no practice or play could take place until we have a signed agreement.  Another section was updated adding the need for 24 business hours’ notice of a rescheduled game or it would be billed separately.  This will also happen for games played on different fields without notice.  Vice President Ziems asked about the use of the building.  It was decided to remove that item.  Discussion was also held on extra portable toilet cleanings.  It was decided that the park district would pay for regular weekly cleanings and if PBSA feels extra cleanings are needed they can cover that cost.  Kelly will make the changes and send agreement to PBSA for review and signature.

Correspondence/Communications/Petitions – None

Commissioner Remarks – Nothing

Adjournment –

Motion to adjourn to Executive Session at 7:24 pm by Ziems, second by Saari.

Voice vote. Motion carried.

The meeting was reconvened at 7:50 p.m.

Motion to adjourn at 7:51 p.m. by Ziems, second by Saari. Voice vote. Motion carried.

Respectfully Submitted by:

Kelly J. LaMore, Park Manager