2022.09.13 Meeting Minutes

1. ROLL CALL: Park District meeting called to order at 7:00 P.M. Present were Shaun Ziems, Jackie Van Overmeiren, Aimee Saari, Barb Sim. Also Present, Kelly LaMore Park Manager and Jeff Eschbach Maintenance Manager. We also had some people from the public in attendance. Amy Denny, Brian Shaw (PBSA), Matt Cattonni (PBSA), Eric (PBSA), Kelly Chenoweth, Gentry Drenth, Andrea Ahrens (The Vedette).  Absent:  Lindsey Schwiesow.
2. APPROVAL OF MINUTES FROM JULY 19^TH, 2022 PEOTONE PARK DISTRICT BOARD MEETING: Motion to approve minutes by Shaun Ziems, Seconded by Aimee Saari. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.
3. APPROVAL OF MINUTES FROM AUGUST 16^TH 2022 PEOTONE PARK DISTRICT BOARD MEETING:  Motion to approve minutes by Shaun Ziems, Seconded by Aimee Saari. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.
4. PUBLIC COMMENT AND/ OR QUESTIONS: Brian Shaw from PBSA asked about the bleachers being removed. He stated they are willing to help with costs and also wants to speak to the school board about chipping in.  Eric from PBSA will do some research on bleachers that meet our code and bring some proposals to the next meeting. Kelly Chenoweth expressed her concerns with the new JR. High workout program. Aimee Denny asked about our concessions stands
5. REPORTS:
   • FINANCIAL REPORT: Attached
   • COMPLIANCE LEGAL: – Election packets will be available September 20, 2022.  IAPD Legal Symposium to be held 11/5/22 in Oak Brook. 
   • MAINTENANCE REPORT: ATTACHED- Barb Sim suggested we should have a shop clean up in December
   • MANAGERS REPORT: ATTACHED
6. SEPTEMBER ACCOUNTS PAYABLE AND PAYROLL: Motion to approve September payroll and accounts payable by Shaun Ziems, Seconded by Jackie Van Overmeiren. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.
7. JULY 19^TH ACCOUNTS PAYABLE AND PAYROLL: Motion to approve July 19th Payroll and accounts payable by Shaun Ziems, Seconded by Aimee Saari. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.
8. OLD BUSINESS:
   • NEW PROGRAMS AND EVENTS: In detail in Manager’s report.
   • CAPITAL IMPROVEMENTS:    None at this time
   • AUTHORIZE REPAIRS/UPGRADES TO PARK FACILITIES:  Barb Sim suggested adding gutters and rain barrels on the pavilion at Bates Park. Motion died due to lack of second.  The board asked for more information.
   • AUTHORIZE REPAIRS/UPGRADES TO PARK EQUIPMENT: TABLED
9. NEW BUSINESS
   • 2023 MEETING SCHEDULE:  Motion to approve 2023 meeting schedule and time change to 6P.M. by Shaun Ziems, Seconded by Aimee Saari. Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.
   • START PLAN FOR PARK AND FACILITIES: Barb Sim suggested we start getting ideas for a 5,10, and 15 year plan. Shaun Ziems suggested using different survey platforms to get input from the public.
10. CORRESPONDENCE/COMMUNICATIONS/PETITIONS: Barb is scheduling meetings for information on adding solar panels to Park.  
11. COMMISSIONERS REMARKS: Aimee Saari suggested using google drive to share documents for the meeting.
12. ADJOURNMENT: Motion to adjourn by Shaun Ziems, seconded by Aimee Saari.  . Shaun Ziems yes, Aimee Saari yes, Barb Sim yes, Jackie Van Overmeiren yes. Motion passes 4/0.

Meeting adjourned at 8:09 P.M.